Privacy policy

We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are, and how and why we collect, store, use and share your personal data. It also explains your rights in relation to your personal data and how to contact us or supervisory authorities in the event you have a complaint.
We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) if you are based in the EU.

Key terms

Here are some key terms used in this policy:

We, us, our: TransitionZero is a registered charity numbered 1194424 and a company limited by guarantee in England numbered 12914740. Our registered office is at 28 St. John's Square, London, England, EC1M 4DN, and our main trading address is County Hall, Belvedere Road, London, SE1 7PB.

Personal data: Any information relating to an identified or identifiable individual.

Special category personal data: Personal data revealing racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs or trade union membership. Genetic and biometric data (when processed to uniquely identify an individual). Data concerning health, sex life or sexual orientation.

Data subject: The individual who the personal data relates to.

Personal data we collect about you

We may collect and use the following personal data about you:

• your name and contact information, including email address and telephone number and employer details
• location data, if you choose to give this to us
• your professional interests
• your professional online presence, e.g. LinkedIn profile
• information from accounts you link to us, e.g. Facebook
• information about how you use our website, IT, communication and other systems
• your responses to surveys, e.g. your expected use of data downloads

We collect and use this personal data to help us to deliver our charitable aims.

How your personal data is collected

We collect most of this personal data directly from you—in person, by telephone, text or email and/or via our website. However, we may also collect information from a third party, e.g.:

• your employer
• from cookies on our website—for more information on our use of cookies, please see the Cookies Settings button on our website
• via our IT systems, e.g.:
  • from door entry systems and reception logs
  • through automated monitoring of our websites and other technical systems, such as our computer networks and connections, CCTV and access control systems, communications systems, email and instant messaging systems

How and why we use your personal data

Under data protection law, we can only use your personal data if we have a proper reason, e.g.:

• where you have given consent
• to comply with our legal and regulatory obligations
• for the performance of a contract with you or to take steps at your request before entering into a contract
• for our legitimate interests or those of a third party.

A legitimate interest is when we have an operational or commercial reason to use your information, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own.

The table below explains what we use your personal data for and why: